All features. One platform.

All gig info in one place: title, date, time, venue, fee and contact.

• Three statuses: Option, Confirmed, Cancelled
• Address with Google Maps link
• Private notes per gig
• Filter by status, month or search term
• Contact with company details, VAT, address

One glance at your music business: income, expenses, net and upcoming gigs.

• Income this month and total
• Expenses and net calculation
• Annual overview per month (chart)
• Where we play most — top provinces as a bar chart
• Gigs per month — this year vs. last year
• Outstanding costs — every unpaid cost in one place, with a running total
• Upcoming gigs with contract and payment status
• Indicators: 🟢 contract signed · 🟡 pending · 🔴 not paid

Upload contracts, riders, invoices or other documents per gig.

• PDF, JPG, PNG, DOC, DOCX, TXT
• Maximum 10 MB per file
• Download or delete with one click

Send a contract to the organizer. They sign digitally — no account needed.

• Secure link by email
• Rider read confirmation required
• Digital signature (name + date)
• Automatic confirmation email
• Print-ready contract and rider pages

Professional invoices with auto-numbering and payment QR code.

• Automatic invoice number (INV-YYYY-0001)
• VAT exemption art. 44 §2, 8° Belgian VAT Code
• QR code for direct payment
• Send by email with one click
• Sent date recorded

Customize your contract and rider text using a rich editor with variables.

• Rich text editor (bold, headings, lists)
• Variables: {{GIG_TITLE}}, {{GIG_DATE}}, {{GIG_FEE}}, {{ORGANIZER_NAME}}…
• Organizer details auto-filled
• Reset to default text possible

Register fee payment with one click.

• Toggle paid/unpaid per gig
• Visible in dashboard upcoming gigs
• Color code: green = paid, red = outstanding

Build your setlist with drag & drop, runtime, BPM and key.

• Songs with title, artist, duration, key, BPM, notes
• Drag & drop to reorder
• Total runtime calculated automatically
• Printable page with patch list
• Auto-email setlist 24h before the gig
• Link to a gig or rehearsal

Plan rehearsals — one-off or recurring — with location, setlist and attachments.

• Weekly, biweekly, monthly or one-off
• Manage rehearsal spaces with address, website, email
• Google Maps directions link automatic
• Link a setlist to the rehearsal
• Upload links and files per session
• Calendar view or list view
• Edit entire series at once ("+ following")

Band members automatically receive a reminder before the gig or rehearsal.

• 24h before gig: reminder + setlist + checklist
• Day before rehearsal: reminder with all details
• Notification on change or cancellation
• Every email includes a link to the public calendar
• Manual email with message via edit screen

Create checklists for gig preparation (e.g. Guitar tuned, Cables checked).

• Check off items per gig
• Progress tracked
• Automatically included in reminder
• Link to any gig via the Checklist tab

All contact info, instruments and photos of your band members in one place.

• Name, instrument, email, phone
• Profile photo per member
• Call or email in one click
• Link members to gigs

Invite band members to view (or contribute) via sub-accounts.

• Invite link by email (valid 7 days)
• Automatic sub-account after acceptance
• Three roles: Viewer, Contributor, Manager
• Viewer: view and download only
• Contributor: + add expenses
• Manager: + upload files and send messages
• Band leader retains full control

Check each member's availability per gig — no account needed.

• Each member receives a unique link
• No login required
• Click: "I am available" or "I am not available"
• Real-time overview: 🟢 available · 🔴 not · ⏳ no response

Send a message to all band members at once.

• Subject + message
• All members with an email address receive it
• Ideal for announcements, rehearsal info, updates

Communicate with the organizer from the gig detail page.

• Message history per gig
• Organizer replies via secure link
• No separate email threads needed

Manage your tech partners (PA, lighting, other) and link them to gigs.

• Company, contact, address, email, website, phone
• Default cost per service (auto-added to expenses)
• Direct call button
• Built-in chat per service per gig

Track expenses per gig and view your net result.

• Add expenses per gig
• Set a starting balance
• Current balance = starting balance + income − expenses
• Mark expenses as paid/unpaid
• Overview in dashboard and expenses page

One public page with your bio, photos, rider and social links.

• Rich text editor for bio
• Photo upload and management
• Social links: Instagram, Spotify, YouTube, Facebook…
• Press kit PDF upload
• Public share link for organizers
• Print / save as PDF
• Bio link automatically included in contract email

Central archive for all band documents.

• Incorporation acts, trade register extracts, permits, insurance…
• Owner (member) and date assignable
• PDF, ZIP, DOCX, XLSX, JPG, PNG (max 10 MB)
• Search by title, owner or notes

Public link for organizers to submit a gig request.

• Place the link on your band website
• Organizers fill out the form — no account needed
• Email notification for each new request
• Accept → gig and contact created automatically
• Decline → request archived

Upload your logo — it appears automatically on invoices, contracts and emails.

• JPG, PNG, GIF, WebP (max 2 MB)
• Visible in sidebar, invoices, contracts, emails

Send all emails from your band's own email address.

• Custom sender name and address
• SMTP settings: host, port, user, password
• TLS, SSL or no encryption
• Without settings: default noreply@bandcoach.be

Full interface in Dutch, French and English.

• Switch language with one click
• Session-based — remembered after choice

Full GDPR export of all your data.

• One click: download everything as JSON
• Gigs, expenses, rehearsals, setlists, messages, contracts…
• Logged in audit trail

BandCoach works perfectly on your smartphone, tablet and desktop.

• Responsive dark design
• Touch-friendly: drag & drop, swipe
• No app installation needed